Owners submit exterior-modification requests · committee reviews · approve / deny / request more info. Cure deadlines auto-track. Photo and dimension uploads required. Statutory clock per governing documents.
| Submitted | Owner | Property · Unit | Modification | Decision deadline | Stage | |
|---|---|---|---|---|---|---|
| Apr 26 2 days ago |
Tom Ramirez | Centerville · Lot 42 | Replace front door · matte black solid wood, 36"×80" · per swatch attached | May 26 (28d remaining) | ⚖ Committee review · May 6 | Open → |
| Apr 24 4 days ago |
Withheld | The Lakes · D08 | Install backyard pergola · 12'×14', cedar, dimensions + site plan attached | May 24 (26d) | 📥 Info needed · setback | Open → |
| Apr 22 6 days ago |
Withheld | Emerald Woods · Lot 14 | Driveway extension · 8'×16', pavers matching home | May 22 (24d) | ⚖ Committee review · May 6 | Open → |
| Apr 18 10 days ago |
Withheld | The Timbers · Lot 41 | Install solar panels · roof-mounted, 18 panels, south-facing | May 18 (20d) | ⚖ Committee review · May 6 | Open → |
| Apr 14 14 days ago |
Withheld | San Miguel · Lot 21 | Repaint exterior · "Snowbound" SW7004 (off-white) | May 14 (16d) | 📥 Info needed · trim color | Open → |
| Apr 10 18 days ago |
Withheld | Centerville · Lot 9 | Replace mailbox post · cedar 4×4 with copper-cap, matching street style | May 10 (12d) | 📋 Awaiting initial review | ⚠ Past initial-review SLA |
| Decided | Owner | Property · Unit | Modification | Outcome | Notes |
|---|---|---|---|---|---|
| Apr 21 | Withheld | The Lakes · D11 | Backyard fence · 4' picket, white | ✓ Approved | Conditions: setback per Schedule A; complete in 90 days |
| Apr 18 | Withheld | Centerville · Lot 26 | Driveway resurface · stamped concrete | ✓ Approved | Approved as submitted |
| Apr 15 | Withheld | Camellia Oaks · B7 | Window tinting (front-facing) | ✗ Denied | Violates Schedule A ¶11. Owner notified; alternative tints suggested. |
| Apr 8 | Withheld | Emerald Woods · Lot 5 | Replace garage door · steel, beige | ✓ Approved | Approved as submitted |
Logged-in owner fills form: modification description, dimensions, materials, color, vendor, photos of current state, sketch / site plan if applicable. Auto-saves on each step.
Manager checks completeness against governing-doc requirements per association. If incomplete → request info from owner. Auto-reminds owner at 7d / 14d / 28d if no response.
ARC committee receives email + portal access to the request packet. Vote in-app (yes / no / request more info / abstain). Decision quorum per governing docs.
Owner notified by email with PDF decision letter (approved / denied / approved with conditions). Drive logs the decision packet for the unit's permanent record.
Approvals come with completion deadlines (typically 60–90 days). System reminds owner at 50% / 75% / 100% of deadline. Failure → violation workflow auto-fires.
Owner submits photo of completed work. Manager / committee verifies match to approved request. ACC compliance deposit (if any) released back to owner via the reimbursement workflow.
3 members · Hayes (chair), Patel, Wong. Meets 1st Tuesday of each month at 6 PM. Quorum: 2.
5 members · all owners not on BOD. Meets 1st & 3rd Tuesday. Quorum: 3.
4 members general · 2 landscape. Approvals routed by request type.
