Sunbiz annual reports, registered agent updates, DBPR Condominium Form 71B, federal 1120-H, FL DR-405 tangible PP, IRS 1099-NEC, charitable solicitation, fictitious name renewals. Every filing across all 18 associations on one timeline. Penalty & missed-filing risk: $0 in 5 years.
FL non-profit corp annual report. Due 5/1 each year. Filing fee $61.25. 6 days late · $400 late penalty assessed. Treasurer + agent notified May 2; payment + filing routed to Sunbiz on May 5. Filing now in clerk's docket — confirmation expected today/tomorrow.
in clerk docket · awaiting confirmation
Standard FL non-profit corp annual report. Pre-loaded with last year's data. President e-sig captured Apr 28. Submitting today.
ready to file
Annual condominium informational filing. Pulls year-end data from annual report builder + audit. Auto-populates 71B fields. Awaiting president e-sig.
awaiting Linda Park sig
Largest of our condo associations. Higher visibility. Filed by 4/30 for past 5 years. Linda's e-sig on file from last week.
queued
Tizi changing personal address triggered re-filing of registered agent record. Form filed; fee paid; awaiting Sunbiz acknowledgment.
submitted
Schedule already prepped from Asset module. 4 properties below $25k waiver threshold; 2 above (filing required). Routing to Leon County Property Appraiser by 6/15.
in prep
Required by FL OIR for property insurance discounts. Last cert from 2021 expires Aug 31. Engineer (Hayes) pre-scheduled for Jul 22 inspection.
scheduled
Carr Riggs & Ingram filed 14 returns; 1 extension (Magnolia, ext to Oct 15). Total federal tax: $3,420. Form 8879s e-signed by all 18 presidents.
complete
Plaza Tower + Centerville Square filed Apr 1. Both received exemption notices.
complete
Auto-pulled from Bill Pay. Filed via IRS FIRE system Jan 22. Vendor copies delivered to W-9 addresses. Zero B-notices received.
complete
| Filing | Frequency | Authority | Last cycle | # filed | Fees |
|---|---|---|---|---|---|
| Sunbiz annual report | Annual | FL Dept of State | May 1, 2026 | 18 | $1,103 |
| Sunbiz registered agent update | As-needed | FL Dept of State | Various | 4 YTD | $140 |
| DBPR Form 71B (condo informational) | Annual | DBPR · Div Condos | May 14, 2026 | 14 (condo only) | $252 |
| Federal 1120-H | Annual | IRS | Apr 15, 2026 | 14 + 1 ext | $0 |
| Federal 1120 (Magnolia · alt) | Annual | IRS | Apr 15 · ext to 10/15 | 1 | $0 |
| Form 8879 (e-file authorization) | Per filing | IRS | w/ 1120-H | 14 | $0 |
| FL DR-405 tangible PP | Annual | Leon County Prop App | Apr 1, 2026 | 4 + 2 pending Jul 1 | $0 |
| 1099-NEC | Annual | IRS | Jan 31, 2026 | 62 vendors | $0 |
| 1099-INT | Annual | IRS | Jan 31, 2026 | 4 assoc | $0 |
| Wind mitigation OIR-B1-1802 | Every 5 yrs | FL OIR / carrier | Aug 31, 2021 | 1 high-rise | $1,400 eng fee |
| Insurance carrier renewal | Annual | Carrier | Jul 1, 2025 | 18 | — |
| Charitable solicitation cert | Annual | FDACS | n/a · associations exempt | — | — |
Each filing's prior-year copy templates the current cycle. Officer / address / agent changes pulled from Sunbiz tracker + Board succession. Treasurer reviews delta only.
30-day, 14-day, 7-day, day-of reminders to ops director + designated signer. Day-7 escalation to ops director. Day-of with no signer = president SMS + voice call.
For each filing, current late-penalty + interest cost flagged. Sunbiz $400 LP after 9/30 deadline drives sharp May escalations. DBPR fines start at $1,000/day.
Sunbiz / DBPR / IRS confirmations auto-saved to Records under "Annual Filings" / association / year. Pulls into §718.111(12) records-request bundles when relevant.
Election results → updates Sunbiz officers + DBPR director list within 30 days per §617.0805. Prevents the "old president still on file" issue.
1099-NEC vendor list cross-checks against Bill Pay W-9 file. DR-405 cross-checks against fixed-asset module. Annual report financial figures tie to the audited statement.
The "is the Sunbiz report due?" reminder set on someone's personal Outlook calendar from 2019. The $400 late penalty when the agent moves and forgets the registered-agent update. The DBPR letter saying we missed the 71B and have 30 days to cure.
§617.1622 FL non-profit annual report · §718.501 DBPR registration · §718.111(13) annual financials · IRC §528 1120-H · §192.042 tangible PP · §617.0805 officer change.
