Admin · Inspections-as-a-Service
Inspections-as-a-Service
Annual reserve walks · quarterly pool/spa DOH visits · NFPA-72 fire alarm tests · elevator state tags · backflow preventer · hurricane shutters. Every regulator-mandated inspection scheduled, prepped, executed, and filed without anything slipping.
38Scheduled · next 90d
2Overdue
142Passed YTD
6Fail / re-inspect open
100%Reserve walks completed '25
Inspection categories
Pool / spa · DOH
Quarterly · all properties with pool
8 YTD
Fire alarm · NFPA-72
Annual · 3 high-rise + 4 mid
7 / yr
Elevator · DBPR
Annual + 5-year load
6 cars
Backflow · City
Annual · all metered properties
14 devices
Reserve walk · SIRS
Annual · §718.301(4)(p)
18 assoc
Hurricane shutters
Pre-season May test
2 properties
Wind mitigation
Re-cert every 5 yr · insurance
3 in cycle
Termite bond
Annual · all garden-style
8 / yr
Active & upcoming docket
Property / inspection
Inspector
Last passed
Date
Status
Cert
Plaza Tower · Backflow preventer (½ hr)
Tally Cross-Connection
Apr 30 '24
Apr 28 '26 · 5 days late
overdue
—
Magnolia Grove · Termite bond renewal
Bug-Out Pest
Apr 22 '25
Apr 22 '26 · 14 days late
overdue · cert lapsed
—
Plaza Tower · Pool DOH quarterly
Apex Pool · w/ DOH inspector
Feb 14 '26
May 14 · 8 days
scheduled
—
Plaza Tower · Fire alarm NFPA-72 annual
Tallahassee Fire Protection
May 22 '25
May 19 · 13 days
scheduled
—
Centerville Square · Pool DOH quarterly
Apex Pool
Feb 21 '26
May 21
scheduled
—
Plaza Tower · Elevator annual cert (3 cars)
KONE + DBPR inspector
Jun 14 '25
Jun 12 · 37 days
scheduled
—
Lakes at Killearn · Backflow preventer
Tally Cross-Connection
Jun 8 '25
Jun 4
scheduled
—
Plaza Tower · 2026 reserve walk · SIRS
Reserve Advisors
Jul 8 '25
Jul 14
scheduled
—
Recently completed
Property / inspection
Inspector
Date
Result
Findings
Cert
Plaza Tower · Wind mitigation re-cert
Sterling Insurance + Ace
Apr 30 '26
—
passed
2 minor (window seal)
Centerville Square · Pool DOH
Apex + DOH
Feb 21 '26
—
passed
chlorine slightly low · re-checked next day
Magnolia Grove · Fire alarm NFPA
Tally Fire Protection
Mar 18 '26
—
3 deficiencies
2 detectors replaced · re-test 4/2 passed
Lakes at Killearn · Termite bond
Bug-Out Pest
Apr 8 '26
—
passed
None
Workflow automation
Statutory cadence
Each category has its own clock (annual / quarterly / 5-yr) per the relevant statute or code. T-60d auto-schedules with the assigned vendor. T-14d resends if not booked.
Pre-inspection prep packet
Inspector arrives to a ready binder: prior cert, work-order history at point-of-test, drawing-vault links to relevant systems. Inspections finish faster + with fewer "let me get back to you."
Deficiency → work order
Failed item creates a work order auto-routed to the right vendor with a re-inspect target date. Cert isn't filed until re-test passes. Insurance & capital tracker get notified.
Cert library
Certificates filed in Drawing Vault under property/year. Pulled into DBPR-defense or Insurance-claim packets automatically. No "where's the 2024 NFPA?" hunt.
Owner-impacting heads-up
Pool down-day or fire alarm test that triggers building horn → mass-notify Broadcast composer auto-pre-stages owner notice 48h before, manager just clicks send.
Vendor accountability
Inspector turnaround time, deficiency-rate, no-show count flow into Vendor Scorecard. Apex Pool consistent A on response · Tally Fire Protection B (1 missed window).
Replaces
The annual "did anyone do the backflow?" panic. Lapsed certs that surface only when insurance asks. Inspectors arriving to find nobody knew they were coming. The 6 months it takes to file a passed cert in a folder.
References
NFPA-72 (fire alarm) · DOH Ch. 64E-9 FAC (pools) · DBPR Elevator Safety · §718.301(4)(p) SIRS · FL Wind Mitigation OIR-B1-1802 · Ops Manual §V Inspections.
