Centralized console for every required Page-per-Page mailing — Welcome Letters, NOLAs, Budget Approvals, Annual Notices, Statements, Special Assessments, ROFR. Pulls from AppFolio Homeowner Layout. Source: Ops Manual §VII.
| Mailing | Association | Type | Recipients | Layout | Status | |
|---|---|---|---|---|---|---|
| Welcome Letter — Unit 304 Jordan Patel | Plaza Tower | Welcome | 1 | Small | ✓ Mailed Apr 27 | View |
| 2026 Budget Approval Notice Approved 11/14/2025 BOD vote 5-0 | Plaza Tower | Budget | 183 | Large | 📬 In production | View |
| NOLA — Unit 512 61 days delinquent · $2,138.00 | Plaza Tower | NOLA | 1 | Small | ⏳ Queued | View |
| Annual Members Meeting — 60-day notice Meeting Jun 12, 2026 | Centerville | Notice | 96 | Bulk | ✓ Mailed Apr 14 | View |
| Welcome Letter — Lot 218 Mei Tanaka | Emerald Woods | Welcome | 1 | Small | Draft | Edit |
| Q1 2026 Statements Bulk via AppFolio integration | Camellia Oaks | Statement | 48 | Bulk | ✓ Mailed Apr 03 | View |
| Special Assessment Notice $2,400 / unit · roof repair · 14-day notice | Tallahassee Center | Special | 72 | Bulk | ⚠ Address verification failed (3) | Fix |
| NOLA — Lot 41 62 days delinquent · $814.00 | San Miguel HOA | NOLA | 1 | Small | ✓ Mailed Apr 26 | View |
| Document Revision Notice Pet station rules update | The Timbers | Notice | 44 | Bulk | ⏳ Queued | View |
Pick a template and the wizard handles AppFolio recipient pull, FAQ verification, layout selection, preview, and submission.
Synced from Drive / Checklists, Templates & Forms.
One-off and per-owner mailings (≤25 recipients). Submit via "Page per Page Homeowner Layout" saved report in AppFolio. Skips the API import — saves 10–20 minutes per mailing.
Multi-recipient mailings where one notice goes to many (25–100). Resolves "office" or other common-area listings on the front rather than one-by-one through the API.
Full-membership mailings (100+). Designed for annual meetings, full-association budget approvals, full statement runs. Pre-flighted address verification.
Old: manager logs into AppFolio, exports CSV, manually uploads to Page-per-Page, hand-fixes addresses one by one. ~10–20 minutes per mailing.
Old: NOLA timing tracked in a spreadsheet; budget approvals sent late; meeting notices forgotten. This tool fires NOLAs automatically at 61+ days and surfaces meeting notice windows on the dashboard.
Old: managers occasionally send welcome letters with last year's DBPR FAQs. This tool flags FAQ documents that haven't been refreshed by Jan 31 and blocks new welcome letters until the FAQs are signed off.
Old: USPS rejection comes back days later, mail bounces. This tool pre-flights every address against USPS APIs before submission and surfaces failures for the manager to fix in AppFolio.
Old: a board member asks "did we mail the budget approval?" and the manager hunts through email + PPP login. Every mailing has a permanent audit log with timestamps, recipients, layout used, and Drive folder link.
Old: NOLA letters re-typed each time; risk of using wrong statute language. This tool keeps versioned templates per association and version-locks the active template per statute revision.
