Admin · Pool Log

Pool Maintenance Log

Florida DOH 64E-9 daily-check compliance. Per-property log replacing the paper sheet that used to live on a clipboard. Mobile entry · auto-flagged readings · permanent compliance record.

7Pools tracked

28dAll-clear streak

1Reading flagged today

428Daily entries YTD

Florida DOH 64E-9 requirements

Public pools must check & log daily: free chlorine, pH, water temperature, and basic operational status. Records retained 2 years minimum and produced on demand for DOH inspectors. Pump/filter/skimmer issues logged separately. Closures must be posted and DOH notified for issues exceeding 8 hours.

< 1.0 ppm Cl

1.0–4.0 ppm chlorine · pH 7.2–7.8 · temp 78–86°F

> 4.0 ppm Cl

Today's checks

Property	Time	By	Free Cl (ppm)	pH	Temp °F	Pump	Skimmer	Status
Plaza Tower	07:42	D. Rodriguez	2.4	7.5	81	OK	OK	✓ All clear
The Lakes	08:15	Apex Pool	2.8	7.4	79	OK	OK	✓ All clear
Centerville · Cabana	08:32	Apex Pool	0.9	7.6	82	OK	OK	⚠ Cl low · adding
Centerville · Lake House	08:38	Apex Pool	2.1	7.5	81	OK	OK	✓ All clear
The Timbers	09:14	D. Rodriguez	3.1	7.3	80	OK	OK	✓ All clear
Tallahassee Center	10:02	D. Rodriguez	2.6	7.4	82	OK	OK	✓ All clear
Camellia Oaks	10:35	Apex Pool	2.3	7.6	81	OK	OK	✓ All clear

Daily check-in form (mobile)

What pool service uses on their phone, on-site, each morning. Auto-flags out-of-range readings + creates a work order if pump or skimmer fails.

Property

Free chlorine (ppm) Acceptable: 1.0 – 4.0

pH Acceptable: 7.2 – 7.8

Water temp (°F) Typical: 78 – 86

Total alkalinity (ppm) Acceptable: 80 – 120

Pump operating

Skimmer / strainer

Filter pressure (psi) Backwash if > 25

Water clarity

Notes

Photo (optional)

Auto-flags

Out of range

Chlorine < 1.0 or > 4.0 ppm

Auto-flags entry · creates corrective task · re-test required within 4 hours · if not resolved, pool must be closed and DOH notified for events > 8 hours.

Out of range

pH < 7.2 or > 7.8

Auto-flags entry · adjusts vendor's chemical-add task · re-test in 4 hours.

Equipment

Pump or skimmer issue

Auto-creates a work order in Work Orders · routes to vendor (Apex Pool) · SMS to manager.

Closure

Algae visible · cloudy water

Triggers pool closure protocol · auto-posts "Pool Closed for Service" sign · notifies front desk + property manager · DOH notification if > 8 hours.

Compliance

Daily check missed

If no entry by 11 AM ET on a property, manager + supervisor notified. Two consecutive misses = leadership escalation. DOH retention requires daily logs.

Reporting

Monthly DOH-format export

One-click export to PDF in DOH 64E-9 format. Auto-saves to property Drive · BOD-shareable in monthly Manager Report.

Replaces paper. The paper "DOH Pool Maintenance Log Sheet" (synced from Drive · view) used to live on a clipboard at each pool. This tool replaces it with the same fields, mobile-first entry, photo evidence, and 2-year compliance retention. Apex Pool techs (and CAM staff) check in from their phones; logs export to the DOH-required format on demand.