Florida Department of State filing tracker. Annual renewals due April 30. Officer changes from board elections trigger amendment workflows. Late filings carry $400 penalty + risk of administrative dissolution.
All Florida non-profit corporations (HOA / COA) must file an Annual Report by April 30. Late penalty: $400 · administrative dissolution after Sept 1 if unfiled.
System auto-creates renewal task on Jan 15. Manager files between Jan 15 – Feb 15 to leave buffer for any officer changes from January annual meetings.
Annual meeting elects new BOD → amendment filed within 30 days (CAM standard). Banks may request minutes documenting officer change before processing signature changes.
| Entity | Sunbiz # | Filing type | Last filed | Status | Officers on file | Action |
|---|---|---|---|---|---|---|
| Plaza Tower Condominium Association | N97000003500 | Annual Renewal | Feb 11, 2026 | ✓ Current 2026 | Smith (P), Lopez (T), Patel (S) | View → |
| Plaza Tower Master Association | N97000003501 | Annual Renewal | Feb 11, 2026 | ✓ Current 2026 | Adekoya (P), Patel (T) | View → |
| Tallahassee Center Condominium Association | N98000004127 | Annual Renewal | — | ⚠ DUE 5/2 · 4 days | Last roster from 2025 election | ⚠ File now → |
| Camellia Oaks Condominiums | N02000007234 | Amendment + Renewal | Mar 18, 2026 (renewal) | 📝 Amend within 30d | March election results not yet filed · 3 new officers | File amendment → |
| Centerville Community Owner's Association | N99000002345 | Annual Renewal | Feb 4, 2026 | ✓ Current 2026 | Wong (P), Williamson (T), Hayes (S) | View → |
| Emerald Woods HOA | N04000005678 | Annual Renewal | Feb 21, 2026 | ✓ Current 2026 | Rivera (P), Banks (T), Reyes (S) | View → |
| San Miguel HOA | N05000001122 | Amendment | Apr 5, 2026 (renewal) | 📝 Amend by 5/15 | Treasurer changed at Apr 16 meeting · not yet filed | File amendment → |
| The Lakes (LUHOA) | N98000007890 | Annual Renewal | Mar 28, 2026 | ✓ Current 2026 | Kennedy (P), 3 directors | View → |
Showing 8 of 18 · all 18 properties tracked.
Election results entered in BOD onboarding tracker. System detects officer composition change vs. last Sunbiz filing.
Manager assigned task with 30-day deadline. Pre-fills the amendment form with new officer names + addresses pulled from BOD records + Sunbiz current data.
Manager reviews pre-filled form, confirms officer addresses are correct, BOD President e-signs as authorized representative. Filing fee: $52.50 ($35 amendment + $17.50 supplemental info).
Filing submitted via Sunbiz e-File or by mail. System monitors entity status and confirms processing (typically 2–10 business days). Confirmation PDF auto-saved to Drive.
System emails associated bank reps with the filed amendment + minutes documenting the change so signature cards can be updated. References Treasurer Transition workflow.
Filed amendment, confirmation, and updated officer list saved to Drive: [Property]/Sunbiz/YYYY/Amendments/. Audit log written.
| Filing type | Fee | Processing time | How to file |
|---|---|---|---|
| Annual Report (renewal) | $61.25 | 1–3 business days | Sunbiz e-File · credit card or Sunbiz Account |
| Amendment to Articles | $35 | 2–10 business days | Sunbiz e-File or mail · NP-PR-A form |
| Reinstatement (after dissolution) | $600 + back annual reports | 5–15 business days | Sunbiz e-File or paper |
| Late annual report (after May 1) | $61.25 + $400 penalty | Same as annual | Sunbiz e-File |
