Tax Filing Tracker
Federal 1120-H or 1120, Florida DR-405 tangible personal property, sales/use tax on amenity rentals, 1099-NEC year-end. Each association's filing cycle, tracked from pre-engagement through e-file confirmation. CPA gets exactly the package they need.
18Associations
3Due in 30 days
142025 returns filed
$3,420Total tax YTD
Carr Riggs & IngramEngaged CPA
2025 tax year · all associations
Association
Form
Due
Status
Tax owed
Notes
Plaza Tower
1120-H
Apr 15
e-filed Apr 11
$248
Non-exempt income $820 · 30% rate
Centerville Square
1120-H
Apr 15
e-filed Apr 8
$0
All exempt-function income
Lakes at Killearn
1120-H
Apr 15
e-filed Apr 3
$84
Late fee income $280
Magnolia Grove
1120
Apr 15
e-filed · ext to Oct 15
$1,184
Investment income $4,820 · 21% rate · evaluating switch to 1120-H next year
Oak Pointe Villas
1120-H
Apr 15
e-filed Apr 12
$0
Below threshold
Killearn Lakes II
1120-H
Apr 15
CPA review · 2nd round
~$140
Late fee & interest income mix · CPA Q on classification
Capital Square Townhomes
1120-H
Apr 15
awaiting board sig
$92
President travel · sig due 5/8
Florida tangible personal property · DR-405
Association
Form
Due
Status
Assessed value
Notes
Plaza Tower
DR-405
Apr 1 · filed
filed
$28,400
Pool eq, gym, lobby · < $25k exempt portion
Centerville Square
DR-405
Apr 1 · filed
filed · $25k waiver
$8,400
Below threshold · waiver in effect
Year-end information returns
Filing
Form
Due
Status
Count
Notes
1099-NEC · all assoc
1099-NEC
Jan 31, 2026
e-filed Jan 22
62 vendors
Pulled from Bill Pay · auto-W-9 cross-check
1099-INT · 4 assoc
1099-INT
Jan 31, 2026
filed
—
Bond interest pass-through
1120-H vs 1120 · per association
Form 1120-H · "homeowners association"
30% flat
On non-exempt taxable income (after $100 deduction)
- ✓ Simple — exempt-function income (assessments) excluded
- ✓ One-page filing · low audit risk
- ✓ No need to track member vs non-member income split
- ✗ 30% rate higher than corporate 21%
- ✗ No NOL carry-forward
- ✗ Election made annually — no commitment
Form 1120 · "C-corp"
21% flat
On all net taxable income
- ✓ Lower rate when investment income is meaningful
- ✓ NOLs available · can carry forward
- ✓ Better for associations with rental / commercial income
- ✗ Must split member vs non-member income (Rev Rul 70-604 election)
- ✗ Higher CPA fee · more audit exposure
- ✗ Risky if record-keeping is loose
Workflow automation
CPA package generator
One-click PDF bundle: trial balance, GL detail, bank recs, prior-year return, 1099 summary, Sunbiz current registration, board minutes Q1. CPA gets exactly what's required, no hunting.
Form selection assistant
Per-association advisor crunches 5-yr investment income trend + non-exempt revenue + reserve activity. Recommends 1120-H or 1120 each year w/ tax impact estimate.
Board signature workflow
President e-sign on the 8879 · captured + stored · timestamp + IP logged. CPA receives signed form pre-e-file. No "I forgot to sign" delays.
Tangible PP tracking
Assets > $1k auto-flagged at purchase. Rolls to DR-405 schedule per county. Assesses whether each association exceeds $25k waiver threshold.
1099 cross-check
Year-end: pulls every vendor over $600 from Bill Pay. Cross-references W-9 on file. Flags missing TINs · Twilio SMS to Vendor for W-9 before filing.
Calendar of obligations
Federal Apr 15, FL DR-405 Apr 1, 1099 Jan 31, Sunbiz May 1, audit Aug 1. Visible on the leadership dashboard so nothing falls through.
Replaces
The annual "did we file the taxes?" panic. The CPA emailing 14 separate documents to assemble. The mistake of missing a 1099 vendor and getting a B-notice in October. The board president on vacation when the 8879 needs signing.
References
IRC §528 (HOA election) · Rev Rul 70-604 (excess income election) · FL Stat §192.042 tangible PP · IRS Form 1120-H instructions · Ops Manual §VIII.4 Tax Filings.
