Per-association election lifecycle: candidate nominations · proxy collection · ballot prep · voting day · results posting · post-election Sunbiz amendment + BOD onboarding kicked off automatically.
Meeting Jun 26 · 5 director seats up for election · candidate slate finalized May 17 · second notice mailed May 23.
Plaza Tower COA quorum: 50% = 42 of 84 units. Currently 0 of 84 proxies collected (notice not yet mailed).
After first notice mails May 27, system tracks proxies received in real time. Reminders fire at 60% / 80% / 95% of quorum to encourage final proxies. If quorum trending below 90% by T-3d, manager + supervisor alerted.
| Association | Meeting | Seats up | Candidates | Quorum needed | Status |
|---|---|---|---|---|---|
| Plaza Tower COA | Jun 26 | 5 | 7 | 50% (42/84) | ⏳ First notice today |
| Plaza Tower Master | Jun 26 (combined) | 3 | 3 unopposed | 33% (28/84) | ⏳ Joint with COA |
| Tallahassee Center | Jul 10 | 4 | 4 unopposed | 50% (36/72) | ⏳ First notice May 11 |
| Centerville HOA | Jun 12 | 3 | 5 | 33% (32/96) | ⏳ First notice mailed Apr 14 |
| The Lakes (LUHOA) | Mar 14 ✓ | 3 | 4 | 33% (47/140) | ✓ Held · Sunbiz amended |
| Camellia Oaks | Aug 14 | 3 | — | 50% (24/48) | Pre-notice |
| San Miguel HOA | Apr 16 ✓ | 3 | 3 unopposed | 33% (19/56) | ✓ Held · Sunbiz amend pending |
| Other 11 · combined | Various | ~30 | ~28 | — | Various stages |
Within the 60–40 day intent window, owners submit name + photo + bio + qualifications via portal. System validates owner is in good standing (no delinquency, no open violation). Pre-fills affidavit form.
Candidate slate auto-published in second-notice mailing + on owner portal + emailed to membership. Slate locked from edits 14 days out per §718.112(2)(d)(8) for COAs.
Owners can submit proxy online (e-sign) or return paper proxy via mail. Both routes tracked in same system. Owner can withdraw + re-submit until cutoff.
Ballot template populated with confirmed candidates + any board-approved questions (rule changes, special assessments). Inspector of Elections reviews + approves before mail.
Inspector of Elections opens ballots at meeting · vote-counting tracked live · results displayed at meeting · auto-uploaded to AppFolio shared documents within 24h.
(1) Sunbiz amendment task created · (2) Board onboarding for new directors with 90-day cert clock · (3) Bank-signer change packet · (4) Treasurer transition if treasurer changed · (5) AppFolio role updates · (6) EOY checklist updates.
