Who's term-limiting, who's coming back, who's expressed interest in serving. Recruitment pipeline tied to NPS promoters + committee volunteers + owner-portal engagement. Eliminates the "we have no candidates" panic 30 days before annual.
Owners who scored 9 or 10 on the last 2 NPS surveys are 6× more likely to volunteer when asked. Pulls top 30 promoters as a starter list each quarter.
Owners actively serving on landscape, audit, ARC, welcome, or VRC committees for 6+ months. Already understand governance. Already vetted by current board.
Owner portal logs attendance at BOD meetings (live or replay views). 4+ in trailing 12 months = engaged enough to be approached.
From the welcome packet: CPAs, attorneys, contractors, real-estate professionals tagged. Treasurer recruitment auto-prioritizes financial professionals.
§718.112(2)(d)(2): 8-year term cap for condo directors absent 2/3 owner vote. Auto-flags directors approaching cap. D. Reyes hit cap and is not running.
Avoids stacking the board from one tower stack or one floor. Heatmap shows where current directors live → prioritize candidates from underrepresented stacks.
| Role | Current | Term ends | If incumbent runs | If incumbent steps down |
|---|---|---|---|---|
| President | Linda Park | 2027 | Continue | K. Patel → President |
| VP | K. Patel | 2026 | Continue | M. Hou → VP, treasurer search |
| Treasurer | M. Hou | 2027 | Continue | P. Stein (CPA) recommended |
| Secretary | D. Reyes | 2026 · stepping down | — | L. Ortiz recommended (welcome cmte) |
| Director | vacant | 2026 | — | R. Chen recommended (NPS + landscape chair) |
90 days before nomination opens, sends personalized email to top 20 pipeline candidates. Tone-matched per association culture. Tracks open / reply / "tell me more" clicks.
Interested owners book a 30-min coffee with sitting president via embedded calendar. Auto-creates briefing memo for president (committee history, NPS score, tenure).
Filing candidacy → auto-creates cert task in Board Onboarding module. New director must complete §718.112(2)(d)(4) cert within 90 days of election or attendant CE.
The "who do we have for next year" panic 30 days before annual. President begging the same 3 owners to run unopposed. Surprise resignations leaving vacant seats nobody planned to fill.
§718.112(2)(d) board composition · §718.112(2)(d)(2) 8-year cap · §718.112(2)(d)(4) cert · §720.303(2) HOA equivalent · Ops Manual §III Governance.
