One signing surface for everything that needs ink: BOD waivers, vendor contracts, declaration amendments, plan-stamped drawings, owner welcome acknowledgments, payment plans, IRS Form 8879 tax authorizations. ESIGN Act + UETA compliant · audit-trail hashed.
| Document | Signers | Completed | Audit hash | Filed in |
|---|---|---|---|---|
| BOD waiver of conflict · ARC review #14 | 5 directors | May 4 · 14 hrs | a4f8…2c91 | Records / Board |
| Plaza Tower · Form 8879 IRS authorization | L. Park (Pres) | Apr 11 · 22 hrs | 7e2b…44d8 | Records / Tax 2025 |
| Centerville · Form 8879 IRS authorization | K. Owens (Pres) | Apr 8 · 18 hrs | 3c01…e44a | Records / Tax 2025 |
| Apex Pool · 2026 contract | 3 signers | Apr 4 · 2.1 days | 8a9f…b2e6 | Vendors / Apex |
| Sunshine Cleaning · scope amend | 2 signers | Mar 28 · 1.4 days | 2d4c…91ae | Vendors / Sunshine |
Federal ESIGN + Florida UETA compliant. Signer intent captured · disclosures presented · access to electronic record · printable / downloadable copy delivered. Defensible in Florida courts.
Signer identity via SSO (board) or KBA / phone-OTP (owners). Biometric typed signature + initials. IP / device / timestamp captured per ESIGN audit trail standards.
Each signed envelope is SHA-256 hashed and entered in the hash-chained audit log. Six months later we can prove what was signed, by whom, in what order, with what initial state.
Per-document required-signer logic. Change order > $5k = 3 officers. Form 8879 = president only. Declaration amendment = supermajority (auto-routes ballot to all owners).
Day 1: courtesy nudge · Day 3: SMS + email · Day 7: escalation cc to ops director. Configurable per document. Statutory documents (estoppel) get tighter cadence.
Completed envelopes auto-file to the right records folder (Tax 2025 / Vendors / Owner / Board / etc.). Pull into §718.111(12) records-request bundles when applicable.
"Print, sign, scan, email back." The DocuSign account where one manager has all the templates. Lost change orders that 2 directors signed and 1 didn't — never noticed for 3 months. Estoppel certs stuck on the president's vacation desk.
15 U.S.C. §7001 ESIGN Act · FL §668.50 UETA · §718.116(8) estoppel · IRS Form 8879 e-file authorization · Ops Manual §IV.5 Document Signing.
