Per-property lease registry. CAM doesn't manage rentals, but covenants require lease length minimums (e.g. Plaza Tower: no < 30-day rentals). System cross-references owners-of-record vs occupants and flags compliance issues.
Plaza Tower, Tallahassee Center, and most CMG associations prohibit rentals under 30 days. AirBnB / VRBO listings are auto-flagged. Per Ops Manual: "Management regularly checks AirBnB, VRBO and other online rental sites and will fine those individuals breaking the covenant."
Per Welcome Packet (Plaza Tower): "Please also submit a copy of the lease to management for our files." System tracks who has and hasn't submitted.
Front desk needs renter's name, phone, vehicle, and emergency contact — not the absentee owner's. System ensures the welcome packet flows to the renter at move-in.
If pet registry shows a pet at a unit that's been leased, system auto-flags. Already caught one violation at Plaza Tower #411.
| Property · unit | Owner | Tenant | Lease term | Renewal · expires | Status | |
|---|---|---|---|---|---|---|
| Plaza Tower · #702 | Avery Lee (PH3) | Tomás Rivera | 12 mo · Apr 2026 → Apr 2027 | Mar 2027 | ✓ Current | Open → |
| Plaza Tower · #608 | Investment LLC (Tampa) | Mei Tanaka | 12 mo · Aug 2025 → Aug 2026 | Jul 2026 (90d out) | ⏳ 90 days | Open → |
| Plaza Tower · #412 | Olivia Kelley (also resident) | Olivia Kelley (self · multi-unit) | n/a · owner-occupied | — | Owner-occupied | Open → |
| Plaza Tower · #411 | Withheld | Withheld · pet violation | 12 mo · Jan 2026 → Jan 2027 | Dec 2026 | ⚠ §17.4 · pet violation · cure 5/3 | Open → |
| Tallahassee Center · #406 | Robert Smith | Self · owner-occupied | n/a | — | Owner-occupied | Open → |
| Camellia Oaks · B-12 | Withheld (LLC) | Tenant on file | 12 mo · Feb 2026 → Feb 2027 | Jan 2027 | ✓ Current | Open → |
| Plaza Tower · #210 | Marcus Chen (resident) | Self · owner-occupied | n/a | — | Owner-occupied | Open → |
| Plaza Tower · #208 | Williams (absent owner) | Tenant · lease not on file | Unknown | Unknown | 📋 Lease not submitted · 60d | Request → |
| Tallahassee Center · #312 | Withheld | Tenant · suspected short-term | Reported as < 30 days | — | ⚠ Suspected AirBnB · investigating | Investigate → |
Worker scans AirBnB, VRBO, FurnishedFinder, Booking.com weekly for listings at known CMG-managed addresses. Match → auto-flagged for manager review (e.g. #312 above).
System emails the owner-of-record at 90, 60, and 30 days before lease expiry — request renewed lease or notice of vacancy. Renter also pinged if listed on prior lease.
When a new tenant lease is uploaded, the welcome-packet workflow auto-fires for the new occupant. Same 22-section onboarding as new owners (with tenant-specific routing).
If a pet is registered at an address that's currently leased, the system flags per Plaza Tower §17.4 (renters can't have pets). Auto-routes to violation workflow.
System ensures the AppFolio ledger always shows owner-of-record as the assessment payer, even when occupant is a tenant. No tenant-paid scenarios.
Owner receives email reminder at day 30 / 60 / 90 if lease is on the radar (front desk reported a tenant) but no lease was submitted. After day 90, possible fine workflow.
